How To Bid on a Cleaning Contract: Proven Tips and Calculations
Nov 16, · Basics of Writing a Cleaning Bid. Determining the cost of running your business is the first step that you should take when bidding on cleaning contracts. In addition to administrative costs, you will need to determine how much you will spend on your cleaning supplies, travel, and labor. If you don't calculate your costs in advance, it will be difficult for you to write a bid that will let you earn a . Some say pricing an office cleaning job is as easy as multiplying the total size (cleanable sq. ft.) of a building by so many dollars or cents per square foot. While this fast and easy approach may seem attractive, as in many things, the ‘devil is in the details’.
Understanding how to write a bid for a cleaning contract is crucial if you want to secure profitable cleaning jobs. Writing a successful bid requires determining your costs and coming up with a fee that will cover these costs while satisfying your clients and allowing you to turn a profit. Determining the cost of running your business is the first step that you should take when bidding on cleaning contracts. In what was snapchat made for to administrative costs, you will need to determine how much you will spend on your cleaning supplies, travel, and labor.
If you don't calculate your costs in advance, it will be difficult what does whey protein isolate do for the body you to write a bid that will let you earn a profit. Calculate how much it costs you to clean an average office or home, and then use this number to calculate a square-foot cost that you can use in your bids.
After you know how much you will spend to complete a standard cleaning job, you should research other cleaning businesses to determine what they typically charge for their service. Generally, a cleaning bid will include an estimate of how long it will take to finish a job, so you need to calculate how long it takes your employees to clean an average-sized room.
Make sure that your pricing and services are competitive so that you can win contracts. The more often you clean a home or office, the faster the job will be, so you should set standard fees that will make your clients interested in scheduling a regular service. For instance, you could set a standard bi-monthly rate but offer a discount for customers that schedule weekly service.
You also need to decide what your business considers standard service. Your fees should be enough that they cover your how to keep neighborhood cats out of yard and labor and still allow you to profit from each job.
You should make sure that your customers understand what your standard services include, and that anything beyond these services will cost extra. Special services, which can include laundering bedding, carpet cleaning, or stain removal, can be a good way to increase profits. If you offer special services, you should calculate the additional overhead costs of offering these services so that you don't lose money. Make sure that you have a method in place for keeping track of your costs and what you charge for your services.
In most cases, you can use a spreadsheet to keep track of these issues. Offering the same bid for every project is a mistake that's easy to make when you first start in the cleaning industry. If you want to turn a profit, you should make sure that you're tailoring your bid to the specifics of the project. You should develop a checklist that you can use when discussing a project with a potential client.
After you've gone over every item on the list, you should be able to easily write a bid that will satisfy your and your customer's needs. When assessing a project, the most important issue to determine is what tasks your client wants you to complete. The tasks involved in your project will have the biggest impact on your overhead costsmeaning they will also have the most influence on what you should charge for a given project.
After you know what cleaning tasks your client expects, you need to determine the size and layout of the home or office you will be cleaning. You should measure the square footage of the location to get an idea of how long it will take you to complete the project.
Other factors related to the size of the project that you should research include:. Finally, before agreeing to a cleaning contractyou need to ask your client if there are any unique requirements that will increase the difficulty of the project.
If a job is particularly time-consuming or the cleaning environment is dangerous, you should increase the amount of your bid. If you need help with how to write a bid for a cleaning contract, you can post your legal needs on UpCounsel's marketplace. UpCounsel accepts only the top 5 percent of lawyers to its site.
Lawyers on UpCounsel come from law schools such as Harvard Law and Yale Law and average how to bid for commercial cleaning contracts years of legal experience, including work with or on behalf of companies like Google, Menlo Ventures, and Airbnb.
Tips for drafting accurate, winning cleaning bids
Sep 12, · Offer frequent customer discounts. A great way to land a residential or commercial cleaning job is to offer discounts for repeat business. For the first cleaning job, you should charge your standard rate; however, if the company chooses to keep working with you, give them a . Apr 27, · How to Bid and Get Commercial Cleaning Contracts Successfully Hire the Services of Professional Lobbyists/Professional Organizer Business. When it comes to where to go to in order to Make Use of the Accepted Tender Templates and Follow Through Tender Instructions. Another tip that will help you.
Everyone has an opinion. Price per Square Foot. Some say pricing an office cleaning job is as easy as multiplying the total size cleanable sq. Interestingly, large, experienced building service contractors who share similar expense and profit percentages in their financial reports may be able get away bidding every large Class A office building based on a set price per sq.
But, small local janitorial business quoting on heavily-used plant office and restroom areas in small manufacturing facilities, expecting to do the same — should think twice. Again, some well-established janitorial businesses, those with large numbers of employees — may share similar financial expectations for expenses, overhead and profit; utilizing similar cleaning procedures and equipment and incurring similar labor costs based on those procedures and equipment.
Plus, they may share the same approaches to implementing training, or structures for organizing management. This may allow them to feel confident using one or a few set price per sq. But, in reality, most cleaning businesses are small and mid-size companies, who bid on many different kinds and sizes of buildings i. In task-based work loading , an average cleaning time per visit is calculated using task-based production rates, reflecting the custom requirements of each area of the building.
Educated Guess, Guesstimate. But, here again, that quick, general advice can leave many cleaning business owners, especially ones with little or no experience, understandably uncertain about their time labor hrs. The reality is, the kind of cleaning projects janitorial companies quote on can vary greatly in important factors like size , frequency and difficulty , as well as, in the nature of the cleaning i.
This guesstimating approach is not reliable or scalable. Not scalable in that even if they could somehow, painfully and eventually, develop a way of estimating labor hours time needed for a wide variety of building types and work requirements, they may still be leaving themselves and their company vulnerable.
For example, if the owner of the cleaning business ever plans on having someone else handle the bidding responsibilities, they would need to successfully transfer all of the bidding knowledge it took them so many years and mistakes to learn — to someone else; not an easy task.
And, in the worst case, what if something unforeseen happens to the cleaning business owner, leaving those left behind to run daily operation — with no easy, systematic way to estimate how long a job should take or determine how much they should charge. Instead, cleaning companies need a reliable and easy-to-use bidding system, the kind task-based work loading can deliver.
Here, the idea is to take a one-size-fits-all figure, like 3, sq. The resulting hourly figure, 4 in our example, is then used to calculate a monthly total labor hour requirement, which is multiplied by an hourly billing rate to determine the monthly price. But simple answers, while attractive, can often be misleading and even worse — costly.
There are two basic kinds of production rates in cleaning:. These production rates suggest you can ballpark how many sq. The second are task-based production rates, such as how long it will take to dust or edge vac a specific number of sq. In summary, task-based work loading using task-based production rates is a much better approach for most cleaning business owners.
Task-Based Work Loading. This average cleaning time per visit is determined by adding all the individual times needed to perform all the cleaning tasks required by the prospective client in each area of the building. Task-based work loading uses specific building data such as size of areas i. Following the cleaning frequency schedule for all tasks, even periodic or detailed office cleaning tasks can be factored into the average cleaning time per visit and reflected in the price.
Having a calculated cleaning time per visit allows small and mid size janitorial business owners to move forward confidently, figuring their total cleaning hours per month, as well as factoring in wages, taxes, overhead and profit to determine their final monthly price.
Fortunately, there is a fast, easy and convenient janitorial bidding software and app that uses task-based work loading to bid office cleaning jobs…. Plus, be sure to check out our sample cleaning proposals and video blog.
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Hi Policia, thanks for your interest in our bidding software! We'd be happy to show you how it works and set you up with a FREE 30 day Membership to see how it can help when it comes to pricing and preparing professional proposals for cleaning jobs. You can go directly to CleanGuru.
Look forward to hearing from you, Dan. I would like to obtain more information on bidding. Hi Jennifer, please give me a call at I'd be happy to help. Hi Gabreal, we have a bidding software program you might find very helpful in calculating a per visit cleaning time, determining a monthly price and preparing a professional bid proposal. As a first time member, you could use the CleanGuru bidding program for a 30 days absolutely FREE to generate as many bids as you would like - to see if you like it and if it's a good fit for your cleaning business.
You can watch free demos at CleanGuru. It is roughly sqft and it has 2 bathrooms and office area. How would I go about estimating this? Consider asking for a detailed blueprint of the building to be cleaned. While not all businesses maintain these kinds of useful drawings, many do.
From there, using a rolling measuring tool, set to the scale listed on the blueprint, you can often get, not only good measurement estimates by area, but also important info like - item counts i. Ask your prospect if they could take a few minutes to label floor carpet, wax, non wax, wood types throughout the building. You could provide them multi-colored highlighting markers, so they could clearly identify the various floorings directly on the blueprint.
This may be a bit time consuming but knowing floor types can be valuable in accurately generating cleaning times when work loading the job in Janitorial. Hope these ideas help, Matt CleanGuru Support. Any suggestions on how to perform this bid so I won't underbid the job. From there, the time can be multiplied by a 'loaded' wage rate, meaning one that also includes a provision for payroll tax and overhead - to estimate an average monthly cost for the job. Profit can then be added in to determine the monthly price for the client.
However, if you were simply asking what cleaning businesses charge per hour for their services, it really does vary a great deal. I say 'as and example' because while the wage ranges given may be helpful, it really does depend on what kind of cleaning is being provided, as well as the cleaning company's specific expenses and profit requirements. Hope that helps, Matt, CleanSupport. Thanks Andrew, great to hear!
I'd be happy to help, Matt, CleanGuru Support You can sign up anytime at CleanGuru. If you have any questions, or would simply like to have us help you get started, just call us at Thanks, Matt, CleanGuru Support. And, if you have any questions or would like me to walk you through the sign up and give you a short demo, just let me know. I'd be happy to help, Matt CleanGuru Support Price per Square Foot Some say pricing an office cleaning job is as easy as multiplying the total size cleanable sq.
Fortunately, there is a fast, easy and convenient janitorial bidding software and app that uses task-based work loading to bid office cleaning jobs… CleanGuru. Comments Leave a Reply Cancel reply Your email address will not be published. Comment Submit. CleanGuru Hi Policia, thanks for your interest in our bidding software! CleanGuru Hi Jennifer, please give me a call at Jennifer I would like more information on how to bid.
CleanGuru Hi Gabreal, we have a bidding software program you might find very helpful in calculating a per visit cleaning time, determining a monthly price and preparing a professional bid proposal. Kelvin J Lloyd Well how much would be a great price to start with per hour? CleanGuru Thanks Andrew, great to hear!
Andrew M Ramsey I would like to learn more. Debra Kelley How do I access the free trail? Georgiana Need more information and how to bids for cleaning jobs.
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